how to make outlook 365 delete emails from server

How to make outlook 365 delete emails from server Offline#
How to make outlook 365 delete emails from server download#

I have used Outlook 2003, in POP3/SMTP mode, to access 5 email accounts for many years.

But honestly, that's not necessary in most cases. If you use Outlook 2007 and up, you don't need to move your mail out of the Inbox you can choose a different folder as the delivery location in Account Settings, select account > Change folder then create a new folder and set it as the default delivery location.Ĥ: You could use ' Duplicate Remover Tools' to remove the duplicated messages.

How to make outlook 365 delete emails from server download#

Download mail and delete the old mail from the Inbox.

If you moved mail to a folder, review it then permanently delete it before changing Outlook's settings for handling deleted mail in File, Account Settings, double click on the email account, click More Settings, Advanced tab.ģ: Turn off any rules you use and move the contents of the Inbox to a temporary folder.

How to make outlook 365 delete emails from server Offline#

On the Send/Receive tab, click the Work Offline button to go back online and let Outlook download mail.

Create any exceptions and click Next then Finish the rule.

On the actions page, select either move to the specified folder then select the folder or permanently delete it.

Choose yesterday's date if you haven't downloaded mail yet today.

Click the underlined words and tick Before.

Choose received in a specific date span.

Choose Apply rule on messages I receive then click Next.

Open Rules, Manage Rules & Alerts dialog.

Go to File, Account Settings, double click on the email account, click More Settings, Advanced tab.

If you want to leave the old mail on the server, change the option to delete mail from the server when it's deleted from Outlook.

Set Outlook to Work Offline ( Send/Receive tab).

This method is usually better if you are creating a new profile or needed to remove the account and add it back to Outlook, but you need to set it up before you begin downloading mail. If you have an ongoing issue with duplicate mail, you can use a rule to move older mail to another folder or delete it as it arrives.

Scroll to the last (or last non-duplicate), hold Shift as you select the message.

Select the first message you downloaded in the session.

Drag Modified to the row of field names and drop it between two fields.

Select Date/Time fields from the drop down.

Right click on the row of field names and choose Field Chooser.

Look in Account Settings, More Settings, Advanced tab.) (If you are leaving mail on the server intentionally, you may want to change the option to delete mail from the server when it's deleted from Outlook. To delete the mail after it is downloaded, add the Modified date field to the view and delete the duplicate messages. There are ways to deal with this issue though:ġ: Because POP3 only downloads mail that is in the Inbox, you can move the mail from the Inbox to another folder in your account online (log in using webmail) before taking Outlook online.Ģ: Let Outlook download the mail then add the Modified date field to the view, sort by it and delete all of the mail you just downloaded (that was previously downloaded.) When you create a new account, Outlook has to re-download all of the mail again. The 'Mailbox Manager' file Outlook uses to keep track of messages that were downloaded is associated with the account that created it and downloaded the mail. You can't avoid Outlook downloading duplicates when you leave mail on the server. How do I get it to stop downloading the copies of the email? If I can't, how do I sort the email for the newly downloaded identical copies and delete them?ĭuplicate remover utilities are available at Duplicate Remover Tools When I try the first send/receive, Outlook downloads all of the emails off of the server even though I already have copies in the inbox. I moved my pst files to a new computer and set up Outlook to use the old pst files.